Which amenities are included with an event space contract?
All tables, linens, chairs, stages, and podiums are included with the event space. Additional costs are determined based on food and beverage orders, audio-visual equipment rentals, Wi-Fi, and parking.
Do you require a deposit? If so, what is the deposit schedule like?
Deposit requirements will depend on the contract.
How early can I arrive on property to set up/break down?
Set up times can be arranged with your catering & convention services manager. Prices will depend on room availability and the length of time requested.
Do you have in-house audio-visual services?
Yes. Your catering & convention services manager will work with you on pricing and availability during the planning process.
Do you provide any decorations or florals?
We do not provide any decorations or florals, but we are happy to provide you with information on some of our preferred vendors.
Is parking included?
There are additional fees for event parking. You can either cover the cost of parking for attendees or have your guests pay on their own at the parking gates. Your sales & catering manager will go over options and pricing.
Can I bring in my own food or have food provided from an outside caterer?
All food and beverage items (including alcoholic beverages) must be provided by the hotel. We do not allow any outside food or beverages on our property.
Can each of my guests select their own meal?
Meal selections will depend on the contract. We will gladly accommodate dietary restrictions if we are notified one week prior to the scheduled event date.
Is a menu tasting available?
Yes. We charge for all tastings based on the items selected. Please ask your catering manager for the Tasting Guidelines.
Am I able to book an event a year from now?
Yes. Please submit an RFP to get in touch with our team.
How do I contact the group sales team directly?
Are photoshoots allowed on property?
Photoshoots are by appointment only. Please contact us for pricing and availability.
Do you charge for receiving and handling?
The Westgate Hotel is pleased to accept and store all packages according to the following guidelines.
- Recipients or authorized guests must be present to sign for deliveries.
- Due to limited storage space, the hotel will store packages no more than 3 days prior to arrival and one day after departure.
- The hotel is not responsible for packages that are damaged or stolen.
- The hotel does not accept Cash On Delivery (COD) packages.
- Packages must include:
- Shipper’s Name
- Shipper’s Telephone Number
- Arrival or Event Date
- Group/Meeting Name, if applicable
- Sales or Convention Services Manager, if applicable
Pricing and Package Size
- Letters & Padded Envelopes: $6.00 each
- Boxes up to 20 lbs: $12.00 each
- Boxes 20 lbs. or more: $25.00 each
- Crates: $50.00 each
- Pallets*: $150 each
*Additional charges may apply if a pallet requires breakdown to transport.
For Groups and Meetings – Please contact your Convention Services Manager for further details before shipping.
The list reflects current pricing and is subject to change. Other services may be available at an additional charge.
Hotel does not provide outbound shipping.